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Tax Services

Monthly Tax Services: Payroll, Compliance, and Accounting

We offer a comprehensive suite of monthly tax services designed to simplify your financial management and ensure compliance with regulations. These comprise of:

 

Monthly Payroll Services

Our comprehensive monthly payroll services ensure a smooth and efficient payroll process for your organization. These services include:
  • Payroll Database Setup: We establish and maintain a robust payroll database tailored to your specific needs.
  • Onboarding Employees on Payroll Software: We onboard new employees onto our payroll software, ensuring seamless integration and management.
  • Payroll Report Preparation: Detailed payroll reports are prepared, including payslips for all staff members, ensuring transparency and accuracy.
  • PAYE Returns: We handle the preparation and submission of PAYE returns to meet statutory requirements.
  • NSSF/NHIF/NITA/AHL Declarations: All necessary declarations for NSSF, NHIF, NITA, and AHL are prepared and submitted.
  • Statutory Deductions Payment: We ensure timely and accurate payment of all statutory deductions.
  • Preparation of P9s: Annual P9 forms are prepared for each employee, detailing their earnings and deductions for the year.

Monthly VAT and WHT Compliance Services

Our monthly VAT and WHT compliance services are designed to ensure your business meets all tax obligations efficiently and accurately. These services include:
  • Issuance of Tax Invoices: Assistance in issuing tax invoices, ensuring compliance with tax regulations.
  • ESD/eTIMS Machine Management: Management of the ESD and eTIMS to streamline invoicing processes.
  • VAT/WHT Schedule Preparation and Review: Detailed preparation and review of VAT and WHT schedules to ensure accuracy and compliance.
  • VAT/WHT Payable Advice: Expert advice on the amounts payable for VAT and WHT each month.
  • Filing of VAT/WHT Returns: Timely filing of monthly VAT and WHT returns to meet statutory deadlines.
  • Payment Reference Number (PRN) Generation: Generation of PRNs for the payment of any tax dues.
  • Facilitation of Tax Payments: Assistance in facilitating the payment of VAT and WHT due, ensuring compliance with tax laws.

Monthly Accounting Services and Reporting

Our monthly accounting services are designed to provide accurate and timely financial information to support your business decisions. These services include:
  • Posting Entries in Accounting Software: Accurate and timely posting of financial entries into an accounting software.
  • Monthly Report Preparation: Preparing comprehensive monthly reports to give you a clear view of your financial status.
  • Financial Statement Preparation: Preparation of monthly financial statements, including income statements, balance sheets, and cash flow statements.
  • Unaudited Annual Financial Statements: Preparing unaudited annual financial statements according to the International Financial Reporting Standards (IFRS).
  • Bank Reconciliations: Conducting necessary bank reconciliations to ensure the accuracy of financial records.
  • Fixed Asset Register Maintenance: Maintaining a detailed and up-to-date fixed asset register.
  • eTIMS Compliant Invoices: Issuing invoices that are compliant with the Electronic Tax Invoice Management System (eTIMS).

Tax Due Diligence

Our comprehensive Tax Due Diligence service is designed to ensure that your business is in full compliance with all applicable tax laws and regulations. By engaging our expert team, you can mitigate risks, identify areas of improvement, and enhance your overall tax strategy. Here’s what our Tax Due Diligence service
entails:
  • Compliance with Income Tax Act, VAT Act, and Capital Gains Tax: We meticulously review your tax processes and records to ensure compliance with the Income Tax Act, VAT Act, and Capital Gains Tax regulations. Our thorough assessment helps to identify any discrepancies or potential issues, ensuring that your business adheres to all statutory requirements and avoids any penalties or legal challenges.
  • Identify Compliance Gaps: Our team conducts a detailed examination of your tax practices to identify any compliance gaps. We pinpoint areas where your current procedures may fall short of regulatory standards and provide actionable recommendations to address these deficiencies. This proactive approach helps to safeguard your business against future non-compliance issues. Identify Knowledge and
  • Skills Gaps for Tax: We evaluate the tax knowledge and skills within your organization to identify any gaps that may exist. Our experts then offer tailored training and development programs to equip your team with the necessary skills and knowledge to manage tax matters effectively. This ensures that your internal team is well-prepared to handle tax compliance and strategy, reducing dependency on external advisors.

Tax Health Checks

Given the complex and dynamic nature of tax, we provide tax health check services. These reviews are designed to assess the organization’s level of compliance with all tax laws, assist the organization in quantifying any tax exposures that arise from the review, and assist you in identifying the risk areas that exist in your tax processes.

Tax Refunds

We provide comprehensive support throughout the entire refund process, including the review of your tax refund claim, lodging the claim with the appropriate tax authorities, assisting during any audit procedures, and diligently following up on both the approval and payment of the refund to ensure you receive your entitled funds promptly and efficiently.

Focused Tax Research & Tax Lobbying

We assist our clients in undertaking specific tax-related re-searches designed to form the basis of engagement with regulators and the treasury on tax policies. Our research output is used to inform pricing decisions, market position, investment decisions, engagement with government and non-government agencies, and offering expert guidance and leadership during tax lobbying efforts.

Tax Review Assistance & Tax Litigation Support

Tax reviews are time-consuming. We assist you in handling the review from the initial to the final stages.We review revenue authority findings, advise on the legitimacy of demands, assist in raising objections, and generally represent your interests with the Tax Authority. We can represent you in Revenue Authority
meetings/ discussions and assist in resolving any arising issues. We also assist in tax litigation support by representing clients in alternative dispute resolution processes, the Tax Appeals Tribunal (TAT), Alternative Dispute Resolution (ADR), and even the High Court. Our legal team has represented clients and appealed against tribunal rulings in the High Court of Kenya and succeeded in client representation.

Tax Strategy, Structuring and Planning

Our tax planning services include advising on any changes in tax laws and regulations and providing tax planning ideas for the changes where applicable. We review new business activities and significant transactions and advise on the most tax efficient structure.

General Tax Advisory

Our General Tax Advisory service is designed to provide comprehensive support and expert guidance on a broad spectrum of tax-related issues, ensuring that your business remains compliant and strategically positioned. Here’s what our General Tax Advisory service includes:
  • Respond to Day-to-Day Queries from Clients: We offer prompt and accurate responses to your daily tax-related queries, providing clarity and solutions to ensure your operations run smoothly. Our team of experts is always available to address any concerns or questions you might have, ensuring you receive timely advice tailored to your specific needs.
  • Pre-Set-Up Consultancy: Starting a new venture or restructuring an existing one requires careful tax planning. Our pre-set-up consultancy service offers strategic advice to help you establish your business with a solid tax foundation. We assess your unique situation and provide recommendations to optimize your tax position from the outset, ensuring long-term compliance and efficiency.
  • International Executive Services: For businesses with international operations, we offer specialized services to manage the complex tax obligations of your executives. Our international executive services include tax planning and compliance for expatriates, ensuring they meet all regulatory requirements while optimizing their tax liabilities across different jurisdictions.
  • Tax Structuring: Effective tax structuring is crucial for minimizing tax liabilities and maximizing financial efficiency. We assist you in developing and implementing tax structures that align with your business goals. Our team provides tailored solutions to optimize your tax strategy, taking into account the specific legal and regulatory environment in which you operate.

Tax Training

We offer Tax Training services designed to empower your staff with the knowledge and skills necessary to navigate the complex and ever-changing tax landscape. By keeping your team informed and compliant, you can ensure smooth operations and avoid costly mistakes. Here’s what our Tax Training services include:
  • Keeping Staff Abreast with Tax Changes: Tax laws and regulations are constantly evolving. Our training programs are regularly updated to reflect the latest changes in tax legislation. We provide your staff with timely updates and comprehensive training sessions, ensuring they stay current with all new tax developments and understand their implications for your business.
  • Addressing Issues of Non-Compliance: Non-compliance with tax regulations can lead to severe penalties and reputational damage. Our training programs focus on identifying and addressing potential areas of non-compliance within your organization. We educate your staff on best practices and the necessary steps to achieve and maintain full compliance, helping to mitigate risks associated with non-compliance.
  • Ensuring Staff are Tax Compliant: We provide targeted training to ensure that your staff understand their responsibilities and are capable of meeting all tax compliance requirements. Our sessions cover a wide range of topics, from basic tax principles to advanced compliance strategies, tailored to the specific needs of your team. This ensures that every member is well-equipped to handle tax-related tasks efficiently and accurately.

Customs & Excise Advisory Services

Global Trade Advisory Services

We support businesses involved in global trade to realize significant financial savings and operational benefits. In this line of service, we:
  • Identify and supply the latest information on standards, regulations, pre-shipment inspection companies, packaging, and labelling requirements
  • Help businesses to identify and utilize preferential trade agreements
  • Support businesses in structuring international trade supply contracts Help businesses obtain efficient and cost-effective freight forwarding arrangements
  • Develop tax-efficient supply chains
  • Advise and recommend the most suitable incoterm 2016 to help businesses determine the transport modes to use, the person to nominate the carrier, and determine the responsibility and risk that the business is prepared to bear

Customs Advisory Services

Businesses involved in the movement of goods across countries are exposed to international trade regulations and customs duties imposed on most imports and some exports. Such exposure can be extremely costly if not managed and controlled through careful and timeous planning. Our array of
customs advisory covers:
  • Customs valuation
  • Tariff classification
  • Export and investment incentive schemes
  • Drawbacks, rebates, and refunds
  • Import duty exemptions and duty setoffs Identification of qualifying criteria and benefits under EAC,COMESA, AGOA, and other Preferential Trade Arrangements
  • Ship stores, duty-free shops, EPZ and bonded warehousing
  • Customs dispute resolution
  • Drafting and submitting objections and appeals
  • Negotiating settlements
  • In-house training on standard customs procedures
  • Dealing with government agencies on regulatory issues including licensing and non-tariff barriers

Transfer Pricing Services

All over the globe, the attitudes of investors, governments, and corporations towards taxes are shifting. Many organizations now find that their tax decisions are under scrutiny, compared to years gone by.Information sharing on various technological platforms has enhanced the efficiency of tax authorities in the assessment of personal and corporate taxes, thereby increasing the potential for unforeseen tax liabilities. International businesses and conglomerates make numerous attempts to increase efficiencies in operations, so as to maximize profits, and Revenue Authorities worldwide target such corporations in relation to related-party transactions.
We assist in:
  • Drafting TP policies aligned with the Income Tax Act and the OECD guidelines
  • Assist in putting the proper documentation in place
  • Reviewing and updating Transfer Pricing policy documents
  • Managing controversies with the authorities
  • Tax planning ahead of such transaction